Now that you’re ready to move your office to a new space, it’s time to consider one of the most essential things involved- cost.
When planning an office move, several factors determine the overall cost. Getting familiar with the main determinants is essential to help you budget and prepare adequately. Failure to consider all the relevant factors can leave you shortsighted on certain essential things that could come up subsequently and delay or even hinder your move.
Here are some of these factors:
Load volume
The single most important determinant for the overall cost of an office move is the load volume. This is the case when you’re using professional moving services, the latter of which use data collected in a pre-move assessment to calculate your load volume.
Load volume is usually computed in cubic meters (CBM) and is explicitly indicated in your quotation. The larger the volume of your things, the more manpower will be deployed for the job, including materials and the required truck or container size.
Type of office spaces
One often overlooked factor affecting the cost of an office move is the type of office space involved- both the one you’re moving out of and the new space.
If you’re using professional moving services, you’ll find that a representative will visually inspect both spaces before the move. This is because cubic meter estimations aren’t always enough, mainly if the offices involved include modular workstations (cubicles) and open-plan office spaces.
The presence or absence of kitchens, storage closets, and server room matter, and professional moving will often involve reassembly, disassembly, or office restacking, depending on the type of space. All of this, combined, can affect the cost of an office move.
Distance
This is one of the more obvious factors but is surprisingly often overlooked by clients when budgeting the cost of an office move.
If you’re moving a considerable distance, you should expect to pay higher in that regard, as professional moving services factor in all categories of resources required to make the move, including gas for the truck or container. So, be ready to see some transportation costs relative to the distance involved when moving.
Day of the move
It may surprise you to learn that the day you choose to move significantly affects the cost of the office move. The summer months are often the busiest for professional moving services, so peak demand would quite naturally mean high costs. You can schedule your office move for the off-season in late September through April to save costs.
Also, since most businesses typically move on weekends or after business hours, choosing to move on a weekday or during business hours will be less expensive.
Access to the office spaces
If any of the office spaces are on the 10th floor of their respective buildings, coupled with no elevator, you can expect to pay more for the move. This is also the case when there are narrow hallways and any kind of restriction to easy access to the office space.
When there is no easy access, more work will be required for the movers, which may mean more costs on your part.
Move your office the professional way
With so many considerations involved, you may consider doing it yourself to save costs. However, we can assure you that the risks of doing the latter outweigh the benefits of using professional moving services. Get a FREE quote today.